Payroll / Accounting / HR / Invoicing | Accounting | Data Entry | Excel ...

Project Description:
PROJECT: Various Accounting and Payroll / HR related tasks for Temporary Staffing / IT Consulting firm

ESTIMATED WORK: Between 70 to 95 hours per Month

We are an Temporary Staffing / IT Consulting Firm based in New York. He hire people (as W2, 1099 and C2C Corporate SubContractors) for our clients
see www.iit-inc.com for information on our company
1099 and W2 people, we pay, using Intuit Online Payroll, every 2 weeks
C2C Contractors - we have many different rules to pay
Some we pay Net-30, or Net-45 or Net-60 - depending on negotiated terms
Several we pay, after we get paid from clients
We have some slow paying clients, that pay after 60 to 90 days

Approx 95 hrs / month of work

Each week / Once a week (every Monday/Tuesday) (Payroll)
1. Open approx 250 PDF timesheets, verify data, and enter hours in some accounting system (Excel or QuickBooks) (8 hrs)
2. Prepare Accounts Payable Report - with projected for next week for C2C Consultants (30 mins)
3. Review payments received from clients (30 mins)
4. Monitor Accounting Email Box, and respond to queries and escalate issues (1 hr daily - 5 hrs total)

Every 2 weeks (Monday/Tuesday/and sometimes Wednesday) (Payroll)
1. Review New hires from last 2 weeks, and enter New Hires in our payroll system (1 hr)
2. Review all New Hire Paperwork, and verify for complete compliance (2 hrs)
3. Review, consolidate and verify for accuracy, 2 weeks of timesheets for W2 and 1099 personnel, and enter into our Intuit Online Payroll System (4 hrs)
4. Prepare A/R Aging Report for clients (2 hrs)
5. Project Cash Requirements, based on New Hires added in last 2 weeks (1 hr)

Once a month (Invoicing / Reporting / Reconciliation)
1- Prepare invoices for clients (approx. 25-40 invoices with matching timesheets of temp staff/consultants) (8 hrs)
2- Prepare monthly spend reports for clients (3 hrs)
3- Bank Reconciliation (verify checks cashed, vs checks still pending). Prepare report of pending AP (uncashed checks) (1 hr)

TOTAL PROJECTED HRS/MONTH

REQUIREMENTS
VERY RELIABLE - to work on time sensitive task - ZERO TOLERANCE for Late Work
VERY DETAIL Oriented - Absolutely ZERO tolerance for mistakes
Excellent with Numbers
Good English (verbal and written)
We currently use MS Excel and Quicken, but want to use something more sophisticated, like Quickbooks or another Custom Developed Application
Ability to Video Skype, on a regular basis
Available at least 4 hours daily - between 10am to 6pm US Business Hours (EST)

Skills required:
Accounting, Data Entry, Excel, Payroll, Quickbooks & Quicken

Source: http://www.freelancer.com/projects/Data-Entry-Accounting/Payroll-Accounting-Invoicing.html

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